About Tallahassee Daylily Society

BY-LAWS

ARTICLE I

Section 1.            Dues for members shall be $15.00 per year per individual and $20.00 per year for family, payable in September. The Secretary shall include the dues notice with the meeting notice for the September meeting.

Section 2.            The fiscal year begins on the first day of September and ends on the last day of August. Budgets for this Society shall cover the fiscal year. The term of Treasurer begins with installation of officers and continues until a new Treasurer is installed.

Section 3.   Budget Procedures:

1. A tentative budget shall be prepared by the incoming Executive Committee, chaired by the incoming Treasurer. This tentative budget shall be designed to cover; (a) anticipated expenses for the current year, (b) provide a fund for the expenses of the annual flower show, (c) provide a contingency fund for emergencies (determined by the Executive Committee), (d) provide a petty cash fund of $100.00.
2. This tentative budget shall be recommended to the membership by the Executive Committee at the September Meeting. It shall be voted on by the membership present.
3. All bills and invoices are to be received by the Treasurer. To receive money before an authorized purchase, a statement from the firm must be given to the Treasurer who shall respond immediately with the necessary cash or check. 4. The Treasurer shall present any bills not budgeted, with proper documentation, to the membership present for approval.

ARTICLE II                  DUTIES OF OFFICERS

Section 1.            The President shall: preside at all meetings of the Society; appoint all Standing Committees as necessary to conduct the business of the Society; be empowered to sign checks in the absence of the Treasurer; and serve as an ex-officio member of all committees except the Nominating Committee.

Section 2.   The Vice President shall preside in the absence of the President; perform whatever duties necessary as suggested and in cooperation with the president; and shall serve as Program Committee chair.

Section 3. The Secretary shall: maintain minutes of the meetings, and with the Treasurer, keep a current roster of members; send out notices of meetings to all on the membership roster, indicating those responsible for refreshments and program.

ARTICLE IV                ADMINISTRATION

Section 1.            The officers of this Society shall be President, Vice President, Secretary and Treasurer, elected for a two-year term. They may not serve more than two terms in succession, except for the Treasurer who may serve repeated terms as long as elected by the membership to provide transition of books. Officers may not necessarily succeed themselves or be advanced in the office.

Section 2.            Vacancies occurring during term of office shall be filled by the Executive committee, except for the office of President, which is filled by the Vice President.

Section 3.            The Parliamentarian shall be appointed by the President and shall stand ready to give a ruling on any parliamentary procedure.

ARTICLE V                  MEETINGS

Section 1.

Regular meetings of this Society shall be held the fourth weekend of each month from September through April (excluding December). The day, hour, and place shall be announced by the President.

Section 2.            Ten (10) members shall constitute a quorum.

Section 3.            The election of officers shall be at the regular April meeting.

Section 4.            Special meetings may be called by the President. The membership must be notified at least six (6) days prior to the special meeting.

ARTICLE VI                 GOVERNANCE

Section 1.            The Society shall be governed by a Constitution and By-Laws. The By- Laws are attached to this constitution.

Section 2.            Parliamentary procedure shall be in accordance with “Roberts Rules of Order,” except where there is a conflict with this constitution and By-Laws. If there is such a conflict, this Constitution and By-Laws shall take precedence.

ARTICLE VII               AMENDMENTS

Section 1.            Amendments to, or major revision of this constitution and/or By-Laws may be initiated at any business meeting. Any changes, so initiated, shall be submitted in writing to all members at least ten (10) days prior to the next regularly scheduled meeting. The proposed changes must be approved by two thirds (2/3) vote of the members present.

ARTICLE VIII              DISSOLUTION

Section 1.            Dissolution of this Society shall be voted by no less than one hundred percent (100%) of the membership.

Section 2.            In the event of dissolution of the Tallahassee Daylily Society, the Executive committee shall act as trustees to liquidate the assets as soon as practical. They shall pay existing debts and liabilities to the extent of the liquid assets.

Section 3.            Any funds or property remaining after all obligations are paid, shall be donated to the Region 12 of the American Hemerocallis Society.

ARTICLE IX                 ADOPTION

Adoption of this Constitution was by two-thirds (2/3) of

The members present and voting on the 27th day of February 2005.

ATTESTED TO:

_____________________________                  ___________________________

President, Sharon Agosta                         Secretary, Linda Henderson

_____________________________                  Leon County Cooperative Ext.

Date                                                            Place